Legal
Privacy Notice for Website Users and Receivers of our Newsletters
This information applies to your use of our websites fox-on.com, fox-on.info, online-datenschutz-schulung.de, clinical-trials-in-europe.com, our presences on social networks and when receiving our newsletters.
Further information
on other data protection topics can be found on the overview page.
Table of content
Websites
Technical provision of the websites
To provide you with the web pages technically, our web server automatically collects information from your browser each time it is called up. This information is mainly affected by this:
IP address, files accessed, date and time of your request, address of the originating website (referrer), activation of cookies, activation of JavaScript, browser type and version, operating system used, screen resolution.
We need to store your IP address, at least temporarily, so that our website content can be delivered to your browser.
This data is stored separately from other data that you may transmit to us and is not merged with data from other sources.
The legal basis for the data processing is Art. 6 Para. 1 Letter f GDPR, which permits the processing of data on the basis of legitimate interest. In this case, there is a legitimate interest in the secure and uninhibited operation of the web server. To ensure this, the administration must be able to detect and track attacks and malfunctions of the system via server log files, and to recognise attack patterns, accesses to the server must be saved. As soon as this data is no longer needed it is deleted. For technical reasons, the data is available to the hosting service provider, who is, however, bound by our instructions and contractually obligated to us.
Contact Forms
You can voluntarily contact us through our contact page and forms on our website. The obligatory information needed is stated. All other information can be provided on a voluntary basis. The data you enter will be used exclusively to contact you and to process your request. The data processing is based on your voluntarily consent in accordance with Art. 6 Para.1 Letter a GDPR. You can at any time withdraw your consent with effect for the future.
Cookies
We only use cookies and web storage when it is strictly necessary.
For example, the language selection is saved in a cookie on your device for 11½ months.
If you use our customer area, cookies are used to provide you with this function. The cookies are automatically deleted at the end of each current session; a cookie to store your language selection is deleted after one month. No third parties have access to the cookies.
Insofar as cookies contain personal data, their use is based on our legitimate interests pursuant to Art. 6 Para. 1 Letter f GDPR. Our legitimate interests are to be able to provide you with the described functions.
Customer area
Employees of companies consulted by fox-on are granted access to the online customer area. Therefore, the own work email address has to be entered, to which a personalised, time-limited access link will be sent.
Cookies may be used to grant access; these are stored on the user’s device for a few days and do not contain any personally identifiable data.
In order to provide this service, the email address and the time of approval must be processed. The legal basis for this is a balancing of interests under Article 6 Para. 1 Letter f GDPR. Our interests lie in providing information to a limited group of persons, detecting misuse, and conducting anonymous analyses of usage. The data will not be used for any other purposes.
Requesting access code for Data Protection Online Training
When you complete the web form to receive an access code for the demo Data Protection Online Training, you will need to provide your email address so that we can send you this code. Any other information you provide is voluntary. We need this information to enable access, to contact you if there are any questions about use, to get an overview over participants, and to track any misuse. The legal basis is Art. 6 Para. 1 Letters b and f GDPR. Your data will not be passed on to third parties. Only our IT service providers may be able to gain insight, but are obliged to maintain confidentiality. We store your data as long as the underlying purpose has not yet ceased to apply.
Management of bookings with Microsoft Bookings
You can arrange online appointments with us. To access the booking page, there is a button labelled accordingly which will redirect you to Microsoft’s Booking page.
You can find the specific data protection notices on the following pages: https://en.fox-on.com/ds-ms365/ and https://www.microsoft.com/en-gb/privacy/privacystatement
Analysis of usage patterns
No personal data is analysed. We are unable to link individual actions to specific users. Analysis of general usage on our website is therefore carried out anonymously only.
Newsletter
We send information by email to our clients’ employees and, upon request, to other interested parties as well.
You can unsubscribe from our newsletters at any time, either by following the instructions in the footer of the relevant email or by sending a message to fox-on.
Opening emails or clicking on links inside is only recorded anonymously, if at all, i.e. without any possibility of assigning this action to a specific person. The data are only used to send newsletters and are only made available for technical delivery to contracted service providers.
This data processing is based on Art. 6 Para. 1 Letter a GDPR (consent) and, in the case of our clients’ contact persons, on Art. 6 Para. 1 Letter f GDPR. Our legitimate interest lies in the fulfilment of the contractual duty to inform on data protection topics.
In some cases, personal data may remain stored for a transitional period even after an objection has been raised, without being actively used, in order to demonstrate compliance with data protection regulations.
Retention Periods
Personal data is stored for as long as is necessary for the purposes mentioned above and as long as required by statutory retention periods.
Your Rights
As the data subject you have the following rights, provided the legal conditions are fulfilled:
- Right to Information, Art. 15 GDPR
- Right to Rectification of incorrect data, Art. 16 GDPR
- Right to Erasure of Data, Art. 17 GDPR
- Right to Restriction of Processing, Art. 18 GDPR
- Right to Data Portability, Art. 20 GDPR
- Right to Objection, Art. 21 GDPR
Provided the data processing is based on your consent, you may revoke it at any time, with effect on the future.
You also have the right to lodge a complaint with The Data Protection Supervisory Authority regarding the processing of your data.
Responsibility and Data Protection Officer
fox-on Datenschutz GmbH is responsible for processing your personal data. Address and contact details can be found on our contact page.
Our data protection officer can be reached at ds [at] fox-on.com.
Social Networks
fox-on is represented on the social networks Xing, LinkedIn and Facebook in order to communicate with the users active there and to offer information about ourselves. The terms of use and privacy policy of the networks apply. All data that we receive from you via these communication channels will of course only be used to communicate with you.
Please note that the Internet is not suitable for the transmission of confidential information – so please choose a different communication channel if necessary. We will not share confidential information with you via social networks but will use other communication channels for this purpose.
Processing users’ personal data is based on our legitimate interest in effective information of users and communication with users in accordance with Art. 6 Para. 1 Letter f GDPR.
If you visit us on LinkedIn or Facebook, we point out that in this case your data may be processed outside the European Union. This could pose risks for users, for example by making it more difficult to enforce user rights.
The social networks generally also process user data for market research and advertising purposes. For example, user profiles can be created from the user behaviour and the resulting interests of the users. The user profiles can be used, for example, to place advertisements within and outside the platforms that presumably correspond to the interests of the users. For these purposes, cookies are usually stored on the users’ computers to record the usage behaviour and interests of the users. Furthermore, data may also be stored in the user profiles regardless of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them).
For a detailed description of the respective processing operations and the possibilities to object (opt-out), please refer to the statements of the social networks:
Operated by New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany
Privacy Policy of Xing: https://privacy.xing.com/en/privacy-policy
For a description of how to opt-out from tracking visit this page
Operated by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
Privacy Policy of LinkedIn: https://www.linkedin.com/legal/privacy-policy
You can lodge your objection (opt-out) here
Operated by Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland
Privacy Policy of Facebook: https://www.facebook.com/about/privacy
You can find information on Insights Data here and here
In the event of requests for information and the assertion of user rights, we would like to point out that these can be most effectively asserted with the provider. Only the provider has access to the data of the users and can directly take appropriate measures and provide information.