Services
Data Protection.
Everything under one roof.
Consulting, training, and documentation – from experts who know your daily challenges. Data protection doesn’t have to be a constant drain on resources and nerves. We take care of it – pragmatically, compliant, and always focused on what truly matters for your business.
Core service
External Data Protection Officer (DPO)
Many companies are legally required to appoint a Data Protection Officer – but few want to fill this role internally.
We take on this function for you: reliably, legally compliant, and always up to date with the latest GDPR requirements.
- Analysis of the current data protection situation
- Advice for employees and management
- Point of contact for data subjects and supervisory authorities
- Compliance monitoring of all data protection-relevant processes (audits)
- Support with data protection documentation
- Advice around Data Protection Impact Assessments
- Support and advice around data protection incidents
- Annual data protection report
Your Company
Registered outside the EU & UK
fox-on
Official EU & UK Representative
Authorities & Data Subjects
within the EU & UK
INTERNATIONAL
EU & UK Representative
Do you offer goods or services to people in the EU or UK, but have no registered office in the respective jurisdiction? No problem – we’re here to help!
Pursuant to Article 27 of the General Data Protection Regulation (GDPR) and the UK GDPR, companies outside the EU & UK are required to appoint an official representative within the EU & UK. That’s exactly where we come in: fox-on acts as your reliable point of contact.
By appointing fox-on as your representative, you ensure compliance with a key requirement of these data protection laws and demonstrate that data protection is a priority in your organisation. This gives you peace of mind and builds trust with your customers.
At the same time, it helps you minimise the risk of fines and legal disadvantages. With fox-on by your side, you have a strong partner offering reliable and practical support.
Employee awareness
Trainings, Coaching & Awareness
Data protection stands or falls by the knowledge of the people within the organisation. We raise awareness among your employees – in a practical, accessible, and lasting way. Depending on your needs: in-person training, e-learning, or visual communication tools for everyday office life.
IN-PERSON & REMOTE
Data Protection Training
Interactive training sessions at your workplace – tailored to your industry and the situations your employees encounter day-to-day.
- Customised content for your industry
- For beginners and advanced participants
- At your premises or ours
- Documented proof of training
ONLINE
Online Training
Web-based training for teams of any size, accessible anytime, anywhere. Practical, concise, with a final test and certificate of completion.
- Only €15 per participant
- Volume discount for larger groups
- Available in nine languages
- Incl. certificate of completion
COMMUNICATION
Data Protection Posters
Professionally designed poster campaigns on key data protection topics – visible in the workplace and therefore continuously effective.
- Various campaigns on key topics
- Ideal for corridors, kitchens, and entrance areas
- Customisable on request
SOFTWARE
foxondo - Data Protection Documentation
Data protection must not only be practised but also documented. foxondo is our web-based solution that lets you manage all legally required records in a structured and audit-proof way – clearly organised, up to date, and ready for inspection at any time.
- Records of all processing activities pursuant to Art. 30 GDPR
- Audit-proof retention of all entries and documents
- Guided input – foxondo prompts you for all relevant information
- Multi-user and multi-location access available
- Always up to date with current legal requirements
And if you want to get started quickly and easily, add EasyStart. Many questions are pre-answered for you, and you’ll find our template documents right where they belong. It couldn’t be any simpler.
Feedback
What our clients say
Data protection is built on trust – read for yourself how companies experience working with us.
Executive Director, Clinical Operations - Europe
„We have had an excellent experience working with fox-on as our DPO vendor. They are highly professional, responsive, and consistently provide clear, practical guidance in a timely manner. Their ability to quickly interpret complex data protection requirements and translate them into straightforward actions has been invaluable.
The fox-on team is approachable and collaborative, making them easy to work with across a range of scenarios. Their advice is always pragmatic, well-considered, and aligned with regulatory expectations, which gives us confidence in our compliance processes.“
Tammy Miller
„fox-on has been an outstanding partner in our data protection journey. Their team is not only highly knowledgeable and professional, but also brings an expansive depth of legal insight. The platform is intuitive and easy to use, with actionable compliance templates that made implementation straightforward. Their ongoing education resources keep our team informed and confident. Most importantly, during a recent cyber event, the fox-on team was instrumental in guiding us through the response - ensuring both a swift resolution and full compliance. We couldn't have done it without them.“
Jonathan Huffmann
„I’d like to introduce you to Alef Voelkner, the founder and CEO of fox-on. fox-on provides a variety of GDPR and other data privacy services, including serving as a GDPR Representative or External DPO, as well as providing online trainings, and compliance support software tools on their affiliated foxondo platform. I’ve been working with Alef and her team in a GDPR program development engagement with a client, and she is fantastic.“
Ralph Knupp
„We have engaged the fox-on team from the beginning of our efforts to achieve GDPR compliance for May 25, 2018, and to create a sustainable and scalable approach to continued compliance. The consulting support, training materials and DS-doku documentation tool have been exceptionally valuable up to now and we look forward to a continuing collaboration as we move forward in our GDPR compliance initiatives.“
Robert Beaugié
„Without exaggeration, partnering with fox-on has helped me sleep better at night.“
Romina Gödde
„Die Zusammenarbeit mit fox-on ist von Anfang an klar und gleichzeitig sehr angenehm unkompliziert. Themen werden direkt angesprochen und man weiß sofort, was konkret zu tun ist. Statt theoretischer Vorgaben stehen Lösungen im Vordergrund, die sich im Arbeitsalltag tatsächlich umsetzen lassen. Besonders positiv ist uns aufgefallen, wie verständlich alles vermittelt wird, auch in den Schulungen. Das ist nah an der Praxis, greifbar und bleibt hängen. Datenschutz fühlt sich dadurch zum ersten Mal nicht mehr trocken an, sondern sinnvoll und gut integrierbar in die tägliche Arbeit.“
Dr. Folke Rauscher
„Datenschutz ist für uns kein Selbstzweck, sondern Teil eines professionellen Unternehmensauftritts. fox-on hat uns dabei geholfen, das Thema strukturiert und pragmatisch anzugehen – verlässlich, klar und immer auf Augenhöhe. Eine Zusammenarbeit, die ich uneingeschränkt empfehle.“
Stefanie Wallbruch
„Mit fox-on haben wir einen Datenschutzpartner an unserer Seite, der uns als Energieversorger mit einer offenen, vertrauensvollen und persönlichen Zusammenarbeit dabei begleitet, die sensiblen Daten unserer Kundinnen, Kunden und Mitarbeitenden jederzeit sicher und verantwortungsvoll zu schützen.“
Lisa-Marie Dillinger
„Die Zusammenarbeit mit fox-on ist für uns besonders wertvoll, weil wir uns jederzeit auf schnelle, pragmatische und gleichzeitig fundierte Unterstützung verlassen können. Gerade im Bereich Datenschutz ist es hilfreich, einen Partner zu haben, der komplexe Themen verständlich macht und praxisnah, unkompliziert und lösungsorientiert begleitet. Die Zusammenarbeit ist immer auf Augenhöhe und macht es uns leicht, die richtigen Entscheidungen zu treffen - genauso wie man es sich wünscht. Wir wissen, dass wir uns jederzeit melden können und eine schnelle, hilfreiche Antwort bekomme. Dadurch fühlt sich Datenschutz für uns nicht wie ein Hindernis an, sondern wie etwas, das sich gut in unseren Alltag integrieren lässt. Das Team von fox-on hat für uns im Bezug auf die Datenschutzthematik in unserem Unternehmen einen sehr großen Unterschied gemacht.“
Thomas Lohr
„Mit fox-on verbindet uns eine partnerschaftliche und vertrauensvolle Zusammenarbeit, die wir sehr schätzen. Die hohe fachliche Kompetenz, die praxisnahe Unterstützung und der spürbare Mehrwert für unser Haus machen Fox On für uns zu einem verlässlichen Partner in allen Fragen des Datenschutzes. Gerade diese Verbindung aus Kompetenz, Praxisnähe und Verlässlichkeit macht die Zusammenarbeit für unser Haus besonders wertvoll.“
M. Küppers & C. Schenkel
„Das Team von fox-on steht uns seit vielen Jahren professionell und dabei hoch pragmatisch zur Seite. Genauso wie wir es in unserem schnellen Projektalltag benötigen. Datenschutzrechtlich entspricht unser Unternehmen damit den höchsten Anforderungen und hat mit fox-on bereits mehrere Audits sehr erfolgreich absolviert.“
FAQ
Frequently Asked Questions – we have the answers
Here you’ll find answers to tcommonly asked questions about data protection, our services, and working with fox-on. Can’t find what you’re looking for? Just get in touch.
About the Data Protection Officer
In the EU a DPO is required when the company‘s core activities monitor data subjects on a large scale or include processing sensitive data. This could include companies in healthcare, pharmaceuticals, social services, surveillance.
It depends… Costs vary depending on the size of the company and the scope of support required. Compared to an internal DPO, the external solution is generally significantly more cost-effective – with no training or absence-related costs.
Internally, an employee would need to undergo extensive initial as well as ongoing training – and would still lack experience in the beginning. An external DPO brings specialised expertise, is independent, immediately deployable, and reliably available. Most importantly: they bring a wealth of practical experience in how things are done elsewhere.
Yes. Switching is possible and straightforward on our end. We manage the handover and ensure there are no gaps in coverage.
General & Collaboration
Our services are flexible and scalable. We support organisations ranging from small social services providers to mid-sized businesses with several branches, as well as international corporations.
Our core areas are the automotive industry, power & utilities, pharmaceutical industry, healthcare, real estate, HR, manufacturing, commerce, and logistics – these are the sectors where we support the most clients and bring the deepest industry expertise. That said, we support companies in all sectors. Feel free to reach out – we’ll find the right solution for your specific situation.
After an initial introductory meeting, we’ll start with a data protection project in which we analyse your current data protection situation, document it together in foxondo, and identify any areas requiring action. We then support you with the implementation step by step – personally, practically, as your partner.
That depends on your needs. We plan a set number of hours per month, covering all enquiries from your side as well as any regular check-in meetings. Beyond that, we are always available for questions, incidents, or changes. In addition, you will receive an annual data protection report outlining all activities undertaken.
Data breaches generally need to be reported to the supervisory authority within 72 hours. We support you immediately – from assessing the incident to filing the correct report.
Common Data Protection Questions
No, consent is not always required when processing personal data. There are other legal bases – such as performance of a contract or a balancing of legitimate interests. fox-on will show you practical approaches.
In many cases, a so-called data processing agreement is required when service providers process personal data. fox-on has templates for such contracts and checks that all legal requirements are included.
Advertising is everywhere these days – indispensable for businesses, but sometimes unwanted from a customer’s perspective. There are several pitfalls here. Marketing sent via post is generally permitted. Advertising by telephone, or email is more complex. Let us help you navigate privacy compliance in this complex topic – we have various resources for our clients, including a practical guide.
If personal data was not adequately protected, the data protection supervisory authority often needs to be informed – within 72 hours. In serious cases, data subjects may also need to be notified. fox-on advises and supports you quickly and practically.
The corporate group may feel like one big family, but it is not the case from a data protection perspective. Every transfer of personal data – even within a corporate group – requires appropriate legal bases. It’s not rocket science, but it does need to be addressed. We have had great success with our clients using our concept of a “Group Data Protection Framework Agreement”. Get in touch.
Social media may not be the natural habitat for data protection professionals, but we do have a presence – including on Facebook. We don’t use it very actively, but we want to be discoverable for anyone who searches for us there. Feel free to have a look: you can find us on facebook.de/foxonDS, on Xing (https://www.xing.com/companies/fox-ondatenschutzgmbh), and LinkedIn (https://de.linkedin.com/company/fox-on-datenschutz-gmbh).
Not sure what you need?
A 30 minute phone call or online meeting – free of charge and with no obligation. We’ll listen and recommend what actually makes sense for your situation.