Services
Data Protection.
Everything from one source.
Consulting, training, and documentation – from experts who know your daily challenges. Data protection doesn’t have to be a constant drain on resources and nerves. We take care of it – pragmatically, legally sound, and always focused on what truly matters for your business.
Core service
External Data Protection Officer (DPO)
Many companies are legally required to appoint a Data Protection Officer – but few want to fill this role internally.
We take on this function for you: reliably, legally compliant, and always up to date with the latest GDPR requirements.
- Analysis of the current data protection situation
- Advising management and employees
- Point of contact for data subjects and supervisory authorities
- Monitoring compliance with all data protection-relevant processes (audits)
- Support with data protection documentation
- Advising on potential Data Protection Impact Assessments
- Advising and supporting in the event of data protection incidents
- Annual data protection report
Your Company
Registered outside the EU & UK
fox-on
Official EU & UK Representative
Authorities & Data Subjects
within the EU & UK
INTERNATIONAL
EU & UK Representative
Do you offer goods or services to people in the EU or UK, but have no registered office within the European Union or the United Kingdom? No problem – we’re here to help!
Pursuant to Article 27 of the General Data Protection Regulation (GDPR) and the UK GDPR, companies outside the EU & UK are required to appoint an official representative within the EU & UK. That’s exactly where we come in: fox-on acts as your reliable point of contact.
By appointing fox-on as your representative, you ensure compliance with a key requirement of these data protection laws and demonstrate that data protection is a priority in your organisation. This gives you peace of mind and builds trust with your customers.
At the same time, it helps you minimise the risk of fines and legal disadvantages. With fox-on by your side, you have a strong partner offering reliable and practical support.
Employee awareness
Trainings, Coaching & Awareness
Data protection stands or falls on the knowledge of the people within the organisation. We raise awareness among your employees – in a practical, accessible, and lasting way. Depending on your needs: in-person training, digital e-learning, or visual communication tools for everyday office life.
IN-PERSON & REMOTE
Data Protection Training
Interactive training sessions held directly at your company – tailored to your industry and the real day-to-day situations your employees face.
- Customised content for your industry
- For beginners and advanced participants
- At your premises or ours
- Documented proof of training
ONLINE
Online Training
Web-based training for teams of any size, accessible anytime, anywhere. Practical, concise, with a final test and certificate of completion.
- Only €15 per participant
- Volume pricing for larger groups
- Available in nine languages
- Incl. certificate of completion
COMMUNICATION
Data Protection Posters
Professionally designed poster campaigns on key data protection topics – visible in the workplace and therefore continuously effective.
- Various campaigns on key topics
- Ideal for corridors, kitchens, and entrance areas
- Customisable on request
SOFTWARE
foxondo - Data Protection Documentation
Data protection must not only be practised, but also documented. foxondo is our web-based solution that lets you manage all legally required records in a structured and audit-proof way – clearly organised, up to date, and ready for inspection at any time.
- Records of all processing activities pursuant to Art. 30 GDPR
- Revision-proof storage of all entries and documents
- Guided input – foxondo prompts you for all relevant information
- Multi-user and multi-location access available
- Always up to date with current legal requirements
And if you want to get started quickly and easily, add EasyStart. Many questions are pre-answered for you, and you’ll find our template documents right where they belong. It couldn’t be simpler.
Feedback
What our clients say
Data protection is built on trust – read for yourself how companies experience working with us.
Executive Director, Clinical Operations - Europe
„We have had an excellent experience working with fox-on as our DPO vendor. They are highly professional, responsive, and consistently provide clear, practical guidance in a timely manner. Their ability to quickly interpret complex data protection requirements and translate them into straightforward actions has been invaluable.
The fox-on team is approachable and collaborative, making them easy to work with across a range of scenarios. Their advice is always pragmatic, well-considered, and aligned with regulatory expectations, which gives us confidence in our compliance processes.“
Tammy Miller
„fox-on has been an outstanding partner in our data protection journey. Their team is not only highly knowledgeable and professional, but also brings an expansive depth of legal insight. The platform is intuitive and easy to use, with actionable compliance templates that made implementation straightforward. Their ongoing education resources keep our team informed and confident. Most importantly, during a recent cyber event, the fox-on team was instrumental in guiding us through the response - ensuring both a swift resolution and full compliance. We couldn't have done it without them.“
Jonathan Huffmann
„I’d like to introduce you to Alef Voelkner, the founder and CEO of fox-on. fox-on provides a variety of GDPR and other data privacy services, including serving as a GDPR Representative or External DPO, as well as providing online trainings, and compliance support software tools on their affiliated foxondo platform. I’ve been working with Alef and her team in a GDPR program development engagement with a client, and she is fantastic.“
Ralph Knupp
„We have engaged the fox-on team from the beginning of our efforts to achieve GDPR compliance for May 25, 2018, and to create a sustainable and scalable approach to continued compliance. The consulting support, training materials and DS-doku documentation tool have been exceptionally valuable up to now and we look forward to a continuing collaboration as we move forward in our GDPR compliance initiatives.“
Robert Beaugié
„Without exaggeration, partnering with fox-on has helped me sleep better at night.“
Romina Gödde
„Die Zusammenarbeit mit fox-on ist von Anfang an klar und gleichzeitig sehr angenehm unkompliziert. Themen werden direkt angesprochen und man weiß sofort, was konkret zu tun ist. Statt theoretischer Vorgaben stehen Lösungen im Vordergrund, die sich im Arbeitsalltag tatsächlich umsetzen lassen. Besonders positiv ist uns aufgefallen, wie verständlich alles vermittelt wird, auch in den Schulungen. Das ist nah an der Praxis, greifbar und bleibt hängen. Datenschutz fühlt sich dadurch zum ersten Mal nicht mehr trocken an, sondern sinnvoll und gut integrierbar in die tägliche Arbeit.“
Dr. Folke Rauscher
„Datenschutz ist für uns kein Selbstzweck, sondern Teil eines professionellen Unternehmensauftritts. fox-on hat uns dabei geholfen, das Thema strukturiert und pragmatisch anzugehen – verlässlich, klar und immer auf Augenhöhe. Eine Zusammenarbeit, die ich uneingeschränkt empfehle.“
Stefanie Wallbruch
„Mit fox-on haben wir einen Datenschutzpartner an unserer Seite, der uns als Energieversorger mit einer offenen, vertrauensvollen und persönlichen Zusammenarbeit dabei begleitet, die sensiblen Daten unserer Kundinnen, Kunden und Mitarbeitenden jederzeit sicher und verantwortungsvoll zu schützen.“
M. Küppers & C. Schenkel
„Das Team von fox-on steht uns seit vielen Jahren professionell und dabei hoch pragmatisch zur Seite. Genauso wie wir es in unserem schnellen Projektalltag benötigen. Datenschutzrechtlich entspricht unser Unternehmen damit den höchsten Anforderungen und hat mit fox-on bereits mehrere Audits sehr erfolgreich absolviert.“
FAQ
Frequently Asked Questions – we have the answers
Here you’ll find answers to the most common questions about data protection, our services, and working with fox-on. Can’t find what you’re looking for? Just get in touch.
About the Data Protection Officer
In Germany, the rule is: from 20 or more people regularly processing personal data, a DPO is required by law. In sectors handling sensitive data (e.g. healthcare, social services), the obligation applies regardless of the number of employees.
It depends… Costs vary depending on the size of the company and the scope of support required. Compared to an internal DPO, the external solution is generally significantly more cost-effective – with no training or absence-related costs.
Internally, an employee would need to undergo extensive initial and ongoing training – and would still lack experience at first. An external DPO brings specialised expertise, is independent, immediately deployable, and reliably available. Most importantly: they bring a wealth of practical experience in how things are done elsewhere.
Yes. Switching is possible and straightforward on our end. We manage the handover and ensure there are no gaps in coverage.
General & Working Together
Our services are flexibly scalable. We support organisations ranging from small social care providers to mid-sized businesses with multiple locations, as well as international corporations.
Our main areas of focus are the automotive industry, energy & utilities, pharmaceutical industry, healthcare, real estate, HR, manufacturing, commerce, and logistics – these are the sectors where we support the most clients and bring the deepest industry expertise. That said, we support companies in all sectors. Feel free to reach out – we’ll find the right solution for your specific situation.
fter an initial introductory meeting, we start with a data protection project in which we analyse your current data protection situation, document it together in foxondo, and identify any areas requiring action. We then support you through the ongoing implementation step by step – personally and at eye level.
That depends on your needs. We plan with a set number of hours per month, covering all enquiries from your side as well as any regular check-in meetings. Beyond that, we are always reachable for questions, incidents, or changes. In addition, you will receive an annual data protection report covering all activities carried out.
Data breaches generally need to be reported to the supervisory authority within 72 hours. We support you immediately – from assessing the incident to filing the correct report.
Common Data Protection Questions
No, consent is not always required when processing personal data. There are other legal bases – such as performance of a contract or a balancing of legitimate interests. fox-on will show you practical approaches.
In many cases, a so-called data processing agreement is required when subcontractors process personal data. A specific data protection contract must then be concluded. fox-on has templates for this and checks that all legal requirements are included.
Advertising is everywhere these days – indispensable for businesses, but sometimes unwanted from a customer’s perspective. There are several pitfalls here. Postal advertising is generally permitted. Advertising by fax, telephone, or email is more complex. Let us advise you on this complex topic – we have various resources for our clients, including a practical guide.
If personal data was not adequately protected, the data protection supervisory authority often needs to be informed – within 72 hours. In serious cases, affected individuals may also need to be notified. fox-on advises and supports you quickly and practically.
The idea that a group is one big family may feel that way, but it is not the case from a data protection perspective. Every transfer of personal data – even within a corporate group – requires appropriate legal bases. It’s not rocket science, but it does need to be addressed. We have had great success with our clients using our concept of a “Group Data Protection Framework Agreement”. Get in touch.
Social media may not be the natural habitat for data protection professionals, but we do have a presence – including on Facebook. We don’t use it very actively, but we want to be findable for anyone who searches for us there. Feel free to take a look: you can find us at facebook.de/foxonDS, on Xing (https://www.xing.com/companies/fox-ondatenschutzgmbh), and LinkedIn (https://de.linkedin.com/company/fox-on-datenschutz-gmbh).
Not sure what you need?
30 minutes by phone or online meeting – free of charge and no obligation. We listen and suggest what genuinely makes sense.